End-of-year Update

Hello everyone,

Just two bits of business to pass along today:

* New officer election -- some of you may have been wondering why you haven't heard anything yet about the election of new officers. That is because we didn't have enough nominees in each category to have an election, so unless folks express problems with this, the people who have accepted nominations will be considered the "winner" of the position for which they were nominated. We are grateful to these people for being willing to serve next year, and we're very excited to have them! These new officers will be announced at our end-of-year event. Which brings us to...

* End-of-year shindig -- we will be having our end of year shindig next week, **Wednesday April 29 at 4-6pm in CROUSE 209**. We will be having food (exactly what is still under consideration), announcing the new officers, honoring our most-involved members, reviewing all the great stuff we did from the past year, and discussing plans for the future. Please try to join us, and bring a friend!

If you have questions or concerns, please let us know. Otherwise, we'll see you next week!

Thanks,
The L.I.P. Service 08-09 executive board

ELECTION TIME and volunteers for tabling

Hi everyone,

For those of you who had volunteered to help with the L.I.P. Service Sexual Assault Awareness tabling, or those of you who were considering it, we *finally* have details to share! The tables are going to be on Tuesday April 14 and Tuesday April 21, both from 11am - 1pm in the Student Union. If you can help out by staffing the table during any/all of those times, just let us know and we'll give you more details!

It's now also time for us to elect our officers for the 2009-2010 school year! Here's the deal: if you are interested in running for office or would like to nominate one of your peers, please e-mail the group account (lipservice.ua @ gmail.com) with your nomination. The people who are nominated will be contacted and asked if they would like to accept the nomination and be included on the ballot. If you do accept the nomination, we would like you to reply with information on your major/year as well as a brief (e.g., 3-4 sentence total) comment about why you want to run for the position and what you would like to see L.I.P. Service do next year. We will be open for nominations until ONE WEEK FROM TODAY (April 13), after which time the ballot will be constructed. We will send an announcement once the ballot is ready and voting opens, with further instruction about the voting process.

Below you will see the listing of the different responsibilities associated with each officer position. In order to run for office, you need to have attended at least 2 L.I.P. Service events per semester; this is a requirement from our constitution. It's also important to note that there will be flexibility among the roles, depending upon what the elected officers decide amongst themselves. And finally, the elected officers will be required to attend a half-day retreat sometime during the second half of May in order to provide mentorship into the roles and allow a smooth transition from the current officers. If you have questions about the positions, the nomination process, or anything else election-related please let us know and we'll do our best to help. We look forward to receiving your nominations!

Thanks,
The L.I.P. Service Executive Board

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President:

¨ Run meetings

¨ Collaborate with other student organizations for events

¨ Assist with committees

§ Appointing committee chairs

§ Formulating ad-hoc committees

¨ Promoting the organization to campus community and potential new members

Vice President:

¨ Communicate with the SOURCE liaison

¨ Maintain membership roster

¨ Contact new members and familiarize them with the organization

¨ Promoting the organization to campus community and potential new members

¨ Completing other tasks assigned by President

¨ In the event the President can no longer serve his/her position, the Vice President will assume

Treasurer:

¨ Have contact with the SOURCE on an as-needed-basis

¨ Properly complete and return necessary documents including the annual budget (contingency form)

¨ Handle organization’s monies

¨ Attend SOURCE’s training on finances/funding

¨ Assist committees with event planning

o Requesting partners in programming [application for a small grant for food for events, provided by University Dining Services]

o Making room reservations for events

Secretary:

¨ Record and distribute executive and general meeting minutes

¨ Track attendance of members at meetings and events

¨ Keep blog updated and send out announcements via email

¨ Check mailbox in the SOURCE